Privacy Statement
Privacy Statement
for
AMC
A group of companies, comprising of the following companies:
AMC Group of Companies (Pty) Ltd (Reg No. 2017/392115/07)
Alloy Magnetic Cores (Pty) Ltd (Reg No. 2015/180396/07)
Alloy Magnetic Cores Gauteng (Pty) Ltd (Reg No. 2017/125554/07)
Alloy Magnetic Components (Pty) Ltd (Reg No. 2016/032801/07)
Alloy Magnetic Components Gauteng (Pty) Ltd (Reg No. 2016/150413/07)
Mitre Core Technologies SA (Pty) Ltd (Reg No. 2017/167597/07)
Mitre Core Technologies Gauteng (Pty) Ltd (Reg No. 2019/497987/07)
Cape Steel Core (Pty) Ltd (Reg No. 2012/159111/07)
Effective date: 01/02/2024
AMC is committed to protecting the privacy of personal information of our data subjects. The information you share with us as a data subject allows us to provide you with the best experience with our products and services, or as a stakeholder of AMC.
It is important that you take all necessary and appropriate steps to protect your data yourself (for example, by ensuring that all passwords and access codes are kept secure).
AMC has dedicated policies and procedures in place to protect all personal information collected and processed by us. Please read below for more information on how we collect, process, use and disclose personal information.
Registered address: CNR SIMON BEKKER & CROMPTON ROAD, GERMISTON ROAD, GAUTENG, 1407
Information officer contact details:
ROMANO ANTONIO SARTORI
011 825 1010 / romano@amccores.com
AMC Group of Companies (Pty) Ltd
Alloy Magnetic Cores (Pty) Ltd
Alloy Magnetic Cores Gauteng (Pty) Ltd
Alloy Magnetic Components (Pty) Ltd
Mitre Core Technologies SA (Pty) Ltd
SILVIA CLELIA WILLIAMS
011 8251010 / silvia@amccores.com
Alloy Magnetic Components Gauteng (Pty) Ltd
Mitre Core Technologies Gauteng (Pty) Ltd
Deputy Information officer contact details:
PETRUS HENDRIK FERREIRA (HENNIE)
011 8251010 / hennie@amccores.com
COLLECTION OF DATA
Personal data may either be collected directly from you, as data subject, or it may be collected·
from other sources such as:
a) From your employing company
b) Through credit checks
c) Using cookies on our website
Where information is not collected directly from you as a data subject, we will take reasonable steps to inform you of the fact that the information was collected and will be processed.
You must not send us personal information about someone else without first getting his or her consent for it to be used and disclosed in the ways set out in these terms and conditions. This is because we will assume he or she has consented although we may still ask for confirmation from them. Where you do give us information about someone else, or someone else discloses a connection with you, that information may be considered with your other personal information.
PROSPECTIVE EMPLOYEES
In applying for this position, you may provide us with personal information as part of the application process. We may also obtain personal information while performing the required background check, reference check and credit check if relevant.
The personal information that may be obtained during this process is as follows, but not limited to:
| Data subject | Type of Information | Reason for processing |
|---|---|---|
| Employees | Name, ID, Contact details, Employment history, Race, Gender, Credit / Criminal check results, assessment results. | Processing is necessary to carry out actions for the conclusion or performance of a contract to which the data subject is party |
EMPLOYEES
AMC must process personal information of their employees for various legal and employment purposes. The information that will be processed is as follows, but not limited to:
| Data subject | Type of Information | Reason for processing |
|---|---|---|
| Employees | Name, ID / Passport, Contact details, Race, Gender, Age, bank details, Health & Safety information (PPE, medicals, etc.) | Processing is necessary to carry out actions for the conclusion or performance of a contract to which the data subject is party |
CUSTOMERS
For us to provide you with the best service, we need to collect and process personal information from you as a customer. This information will consist of the following:
| Data subject | Type of Information | Reason for processing |
|---|---|---|
| Customers | Name, address / contact details, order requirements, specifications, drawings, pricing, order history, credit application | processing is necessary to carry out actions for the conclusion or performance of a contract to which the data subject is party |
| Suppliers | Name, address / contact details, purchase history, drawings, pricing. | processing is necessary to carry out actions for the conclusion or performance of a contract to which the data subject is party |
AMC will always keep your personal information confidential, however, you agree and consent that AMC may:
a) Communicate with you electronically in relation to the service or product being provided (email, fax, telephone or through any other relevant or secure electronic platform).
b) Obtain any relevant personal information, from any person or institution, necessary to comply with the agreement between you and AMC.
c) Obtain credit information from any person or institution where necessary.
d) Verify the information provided herein and contact other third parties for purposes of the same.
e) Disclose personal information to regulatory or government agencies in accordance with the relevant legislation or directive.
f) Use personal information to market new or other products of the company which may be suitable or relevant to you.
INDIVIDUALS SCREENED FOR PANDEMIC RELATED SITUATIONS
The following needs to be explained verbally to anyone who needs to complete documentation with personal information for Pandemic related screening. It may also be documented on the document to be completed:
The personal information collected is necessary to comply with Pandemic related situations / screening as required by the Disaster Management Act and supplementary regulations and directives. This information will be kept confidential unless disclosure is required by law, e.g., should a positive case be identified. This information will be stored for a period of at least one year and thereafter be destroyed. If you do not provide the information as required, we can limit or refuse you access to the premises.
CCTV MONITORING
The premises of AMC are monitored by CCTV footage. This footage is only processed for security
purposes and not shared with any person or entity outside the company. CCTV footage is retained
for a period defined by storage space and/or as identified within the company's policy and
procedure after which it is destroyed.
CONSENT
Where the legal basis for us processing your personal information is consent as above, it will be included in the contract or agreement concluded with you. This consent may be withdrawn at any time; however, this withdrawal of consent will not make the processing we undertook before your withdrawal unlawful. You will not suffer any detriment for withdrawing your consent.
You may withdraw your consent by contacting our Information Officer I Deputy Information Officer, whose details are provided at the beginning of the privacy policy.
Where the legal basis for processing is for the proper performance of the contract, and you fail to provide us with the information or request us to stop processing this information, it may create limitations on our performance of the contract or agreement.
SHARING INFORMATION
In processing your personal information, we may share it with third party processors under an operator's agreement. These include but are not limited to:
a) Payment processors
b) Email management and distribution tools
c) Data storage providers
d) Server hosts
e) Audit materials
f) Health and safety obligations and reports
g) Security related materials
h) merSETA (training reporting obligations)
i) Training Institutions
j) Institutions conducting medical examinations.
k) Auditors (accounting, BBBEE, training, etc.)
As an operator, these service providers will not be able to process or use your data for any reason other than to provide the service as required by us. They also need to implement proper safeguards to ensure the personal information is always secure.
INFORMATION TRANSFERS
We may transfer to, and store personal information we collect about you, in countries other than South Africa. These countries may not have the same data protection laws as South Africa, and in this instance, we will only transfer the information if we have consent from you, or it is necessary for the performance or conclusion of a contract between us. Countries we may transfer data to includes: the European Union and Australia.
RETENTION
AMC is required to comply with various legislative retention periods, which leads to different retention requirements. As such we have opted for the longest retention period required by us for legal purposes and apply this to all our data. Your personal information will be kept for a period as defined within our policy and procedure, ensuring we comply with all legal requirements.
YOUR LEGAL RIGHTS
You have the following rights under the Protection of Personal Information Act:
a) Request access to your personal information.
b) Request a correction or deletion of personal information.
c) Object to the processing of personal information.
d) Lodge a complaint to the Information Regulator.
If you want to exercise any of the rights described above or are dissatisfied with the way we have used your personal information, please contact the information officer.
CHANGES TO THIS POLICY
This policy may change from time to time. The latest effective date will be highlighted at the start of the privacy policy, with the revision number in the footer.
Date of Compilation: 2021/06/02
Date of Revision: 2024/02/01 REV2